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Student Affair
I Class-based development plans

A. Objectives
  1. To foster a quality student culture.
  2. To promote comprehensive value and affective education, and to create a positive and caring school culture.
  3. To elevate students’ sense of belongings, self-disciplined spirits and leadership skills.
  4. To ensure students to learn happily, grow up healthily and set up their career goals.

B. Strategies
  1. Cultivate positive and constructive school culture by promoting the 5A culture.
  2. Build up a harmonious atmosphere and establish a student support system.
  3. Build up teachers’ caring toward students.
  4. Build up connections between teachers and parents.
  5. Build up a communication mechanism among teachers.

Remarks:        5A culture:Acceptance, Affirmation, Amity, Adoration, Aspiration

C. Implement procedures
  1. Promote different activities through Life-wide Learning Activities on the basis of the school’s yearly value educational theme.
  2. Student Affairs Committee will summon joint-functional groups meeting and class-teachers meeting before the commencement of the academic year.  Each form and group will design their own developmental plans according to the above targets and strategies for the students’ healthy growth.
  3. Each form appoints a form coordinator to be in charge of the form associations.
  4. Each form will submit a report by the end of the academic year.

II Students (Form 1 to Form 3) in-school lunch policy

A. The selection and supervision of lunch box supplier
1.Objectives: the school
  • Selects a lunch box supplier which meets the standards of the Education Bureau and Food and Health Bureau.
  • Acts as the bridge between students and the lunch supplier.
  • Urges the lunch supplier to maintain the quality of lunch boxes they offer including nutritional and hygienic requirements.
  • Enhances students’ knowledge of the school and sense of belongings.
  • Improves mutual communication between students and teachers.
  • Cultivates students’ abilities of self-management.

2. The lunch supplier selection procedures
  • The Health Education Committee is responsible to the tendering procedures at a 2-year interval for selecting tuck-shop contractor.
  • Tuck-shop liaises with lunch suppliers (At least 3 lunch suppliers for election) and provides lunch box samples.
  • The Health Education Committee, 6 representatives of the Students Union and 4 representatives of the Parent-Teacher Association try out the lunch boxes.
  • Vote for the next year lunch supplier.
3. Supervision and review
  • The Health Education Committee, the Student Union and the Parent-Teacher Association will monitor intermittently to ensure the quality of lunch boxes.
  • To conduct random checking and advise tuck-shop for betterment.
  • Students conduct questionnaires twice per year and carry out evaluation and follow up actions with the reference of the data.
  • For any opinions reflected by parents or students, the Health Education Committee will contact the tuck-shop immediately for evaluation.  Follow up actions will be taken.

B. Form 1 to Form 3 in-school lunch arrangement

1. All of the Form 1 to Form 3 students must have their lunch at school except those classes with permissions for “Lunch Free-time Award”.

2. The lunch box supplier adopts pre-sale mode. Class teachers distribute the next month menus to students on the 20th of every month for the selection of lunch and students should complete and submit the menus in 2 days.

3. By the end of 30th of the month, students must pay the amount listed, and return the receipts after paying in 7-11 or the banks’ receipts/ cheques (with students’ names, classes, students’ numbers and contact numbers on the back) to the tuck shop. The tuck shop does not accept cash payment (except those pay in person).

4. Types of payment - Further details will be announced to parent on 1/9.

5. Lunch fee refund procedures for absentees
  • Absence due to sickness or casual leave will have their lunch fee refunded in the following month in voucher form. Lunch fee deduction is available during lunch pre-sale.
  • If the students stop ordering lunch boxes the month later, the lunch vouchers can be used to redeem the same amount of lunch boxes in the tuck-shop the month later.
6. Students are allowed to bring their own lunch boxes or parents may deliver lunch boxes to students if they are not ordering lunch boxes. For the latter, advanced notice and permissions are needed before collecting the lunch boxes from tuck-shop.

7. For the students who neither have delivered lunch boxes nor ordering lunch boxes should prepare their own food. Under general circumstances, teachers will not allow student to buy food in tuck-shop during the “lunch time” even though students have not prepared their own food. The student cannot buy food until dismissal from the “lunch time”.

8. Under any circumstances, students are prohibited from ordering lunch from outside restaurants or leaving classrooms for collecting take-away food at the school lobby entrance.

9. Students may take part in various activities in assigned areas on the first and ground floors after lunch. They should also obey the relevant rules and arrangements.

10. The September lunch box order forms will be distributed on 2/9.

III School uniform and appearance requirements
Please refer to the Student’s Handbook.

IV School regulations

A. Motto of Ka Chi
“Respect teachers, love classmates; be diligent and obedient;care for the campus, be polite; strive for excellence and serve the community.”

B. Punctuality
Students should develop the habit of being punctual.
Students should arrive at school by 8:05 a.m. and attend the morning assembly.
Students should return to school by 2:05 p.m. after lunch and return to classrooms for the roll call.
Late students must register at the General Office and fill in the late forms and submit them to teachers. Students will be detained after school on the same day for the “Sunshine Group” to improve their performance.

C. Attendance
  • Students should foster the habit of maintaining good attendance.
  • Any absence without appropriate reasons will be regarded as suspected truancy. The cases will be handled by class teachers and discipline teachers.
  • Class teachers and/or discipline teachers will investigate the reasons of students’ absence. If truancy is proven, the students should be given minor demerits. Discipline teachers will contact or meet with their parents.
  • The categories of absence are divided into casual leave and sick leave.
(a)    Casual Leave
  • Written notification together with copies of certificates should be submitted 3 days in advance for the application for casual leave. The application will be examined by the class teacher and signed by the Discipline Master.
  • Class teacher will submit the notification to the General Office for record. With the consent of the Discipline Master, notification less than three days may be accepted for contingency. Except for special reasons, any leave without advanced consent will be considered as truancy. Minor demerit will be given.
(b)   Sick Leave
  • Parents should inform the school of the sick leave before 8:05 a.m. on that day (inform in person or call at 24413818). After recovery, students should submit the leave application letter with parent’s signature.
  • For sick leave of more than one day, doctor’s certificate is required. After recovery, students should hand in the leave application letter with parent’s signature and the medical proof.
  • Leave application should be submitted within one week after resumption of school. For absence of more than two days, submission of documents is required on the first day of resumption of school. Any late submission is regarded as suspected truancy and minor demerit may be given.

A sample of leave application letter is provided below. Please write on A4 paper.

Dear class teacher ,

 

My son/daughter _______________ studying in class __________ of your school is applying for a __________________ leave from ___________________________ to ________________________ due to ___________________________.

Herewith enclosed the medical proof document as your reference. Thanks!

Parent’s name: __________________

Parent’s signature: __________________

Date:___________________

 



5. Students must attend examinations, uniform tests and special activity days.  Leave of absence during these periods has to follow special stipulations as listed below.

(a)    Examinations and Uniform Tests
  • Medical proof is needed together with an application letter for sick leave of even one day during examinations and uniform tests periods, or will be regarded as suspected truancy.
  • If there is more than one period of exams or tests on the same day, the above stipulation applies to absence of even one period.
  • Leave of absence has to be applied at the General Office on the morning of resumption of schooling. A substitute examination will be arranged on the same day, and the marks will be reduced by 20%.
  • Casual leave usually will not be accepted. In case of necessity, casual leave has to be applied in black and white to the Vice-principal on academics, subject to approval.
(b)   Special activity days
Special activity days include Athletic Meet, Picnic Day and other days with special notices. Sick leave of even one day during these special activity days has to be applied with medical proofs, or will be regarded as suspected truancy.

(c)    Tutorial classes
Application of casual leave for tutorial lessons should be made to the teacher concerned with advanced written application, subject for approval. Absence without consent will be penalized with 1 black mark. Sick leave has to be applied with medical proofs.

(d)   Remedial classes
Students should attend the “Nurturing” remedial classes when required. Absence without reasonable explanation will be penalized with 1 black mark.

(e)    Volunteer services or experiential learning activities
Students should attend the assigned volunteer services or experiential learning activities. Casual leave has to be applied in advance, and sick leave has to be applied with the teacher concerned not more than 3 school days after the activity. Absence without application will be penalized with 1 black mark

6. Students with Special Education Needs who cannot attend class normally has to apply for leave of absence with medical proofs to the Vice-principal on student affairs, subject to approval.  Absence without proper approval will be regarded as suspected truancy.

7. Students not suitable for doing exercises has to apply for exemption from PE lessons with medical proofs, subject to approval.

8. Early leave due to sicknesses requires school’s consent and parents’ accompaniment. If parents are not able to come to school, the school may allow discretionary leave. Yet the student should submit leave application letter with parents’ signatures upon resumption of schooling.

9. Punctual students with high attendance will be rewarded with attendance awards.

D. Homework
  1. The school requires students to hand in their homework on time. All homework should be submitted during the “Good Morning Teacher” period from 8:10 – 8:30 a.m.
  2. If the students are late for school, they should submit their homework to the General Office as soon as they arrive. If they fail to do so, each piece of assignment will be counted as overdue once.
  3. Incomplete homework will be regarded as overdue.
  4. Students on sick leaves should submit their homework together with their leave of absence application to the class teachers upon resumption of class, and the overdue records will be cancelled.
  5. Students who fail to hand in homework must submit the overdue homework to the class teachers on the next day. Failure of submission will be recorded as overdue again. Every piece of overdue homework can be recorded up to three times.
  6. Students who fail to hand in homework are required to attend the【Sunshine Group】(from Monday to Friday) so as to finish up their overdue homework.
  7. When students accumulate up to eight overdue records, the school will inform their parents to solicit for their assistance.
  8. Sixteen overdue records accumulate to 1 black mark.
  9. SEN students can make request to subject teachers for adjustment of homework. Those SEN students granted special leave of absence by the Vice-principal have no need to submit overdue homework during periods of absence.

E. Classroom regulations
  1. After the bell rings, students should enter the classrooms swiftly and prepare for classes.
  2. Students should stand and salute whenever the school supervisor, the principal, teachers or visitors enter and leave the classrooms.
  3. Students should study quietly in their own seats and wait for teachers to come. If teachers do not show up after 5 minutes, the monitor should report to the General Office.
  4. Students must be seated according to the seating plan. Exchange of seats or leaving the seats are not permitted without teacher’s consent.
  5. Students should raise their hands before answering questions and expressing views. Students can only speak with teacher’s permission.
  6. Students should keep the classrooms clean and tidy.
  7. Students should bring textbooks, notes and necessary stationery to class.
  8. Students should keep quiet and be engaged in learning. Disruption of order will be penalized.
  9. Junior form students have to submit their mobile phones to the class teacher during the morning greetings time. The school will take good custody of their mobile phones and return them to the students during the afternoon farewell time. Mobile phones of senior form students should be switched off on campus. Unauthorized usage of mobile phone at any time will be penalized with 1 black mark, and the mobile phone will be taken into custody till leaving school.
  10. In case of discomfort, student has to ask for teacher’s permissions to go to the medical room with the escort of the monitor/monitress, and register at the General Office. The sick student should return to the classrooms within 1 period, or has to apply for early leave.
  11. Students should switch off all power before leaving classrooms or special rooms.
  12. Students can only enter other classrooms with teacher’s permission.
  13. Students are not allowed to eat in classrooms except during lunch hour with permission. If teacher allows, students may drink water or take medicine in classrooms.

F. Special room regulations
  1. Students can only enter special rooms under teacher’s permission. Students should restore the equipment and settings after use.
  2. Students should line up and be accompanied with teachers when entering special rooms.
  3. Students should not stay in special rooms during recesses, lunch time or after school unless teachers are present.
  4. Students should obey the rules of each special room.

G. Examination
  1. All school bags, textbooks, notes or handouts must be placed in specific areas. Only necessary stationery should be placed on the tables.
  2. Students must follow the instructions of the invigilators.
  3. Students may raise their hands for unclear printed exam questions.
  4. Students must remain seated and be silent when examination is in progress.
  5. Students must leave the examination room and corridor quietly after the examination.
  6. Examination will be postponed one day if the Education Bureau announces school suspension. Details will be informed separately.
  7. Students should try their best and undertake the examination with honesty. Any violation of exam stipulations will be penalized.

H. Attending school on holiday
  1. Students must wear tidy school uniforms to school during school holidays.
  2. Students should obey all instructions when attending extra-curricular activities in the school during school holidays. All students have to leave the campus by five pm.

I. Class promotion and retention policies
The promotion and retention of students will be determined according to student’s attendance (should at least reach 75% of the total school days of the whole academic year), conducts, attitudes toward study and academic performance.

V.  Student learning performance and conducts evaluation
Please refer to the Student’s Handbook.

VI. Students award scheme
The school encourages students to attend non-academic life-wide activities to attain all-round development. Whoever meets the school required standard may be awarded.

A. Conducts and Life-wide activities awards

Items

Awards

Awarded targets

Groups

  1. Conducts

 

 

 

1. Good Conduct Award

‧     Grant the Good Conduct Certificate

‧Overall conduct grades ranging from A-, A and A+ each term.

Discipline Committee

2. Conduct Improvement Award

‧     Grant the Conduct Improvement Certificate

‧Improve 4 levels in conduct by the end of semester.

3. Good Record Award Scheme

‧    By gaining at least 16 good records from 4 teachers will be given 1 credit.  At most 3 credits can be given per year.

‧Commendable conducts or other aspects of students.

4. Punctuality Award

‧     Grant one credit.

‧Students with no late or absence records per term.

5. Invitational Education Award

‧     1 credit will be given to each student of the awarded class.

‧Good class management

Aesthetic Education Committee

B   Services

1. McCleod Distinguished Service Performance Award

‧     Grant McCleod scholarship HKD 400 and a certificate

‧     2 quotas at most

‧Chairpersons of Prefect leader/ Student Union / Uniformed Groups/ Five Arts/ Twelve Ambassadors and actively taking part in life-wide learning activities, with leadership skills and good performances. Candidates have to be recommended by themselves and teachers and undergo a selection process.

Life-wide Learning Committee

2. Good Service Performance Award

‧     Grant scholarship HKD 100 and a certificate

‧     5 quotas at most

‧Prefects/Guidance prefects /House committee/ Chairpersons or committees of the Uniformed Groups/ Five Arts/ Student Ambassadors and actively taking part in life-wide learning activities with good performances. Candidates have to be recommended by themselves and teachers and undergo a selection process.

3. Service Performance Award

‧  Grant a certificate

‧ All chairpersons or committees actively taking part in life-wide learning activities with good performances and leadership skills.

4. Service Awards

‧     At most 1 credit

‧Class monitors/ Class Chairpersons/ Five Arts chairpersons/ other Ten Ambassadors’ committee members/ Class committee members/ Subject monitors

‧     At most 2 credits

‧Club chairpersons/ Uniformed Group heads except prefects and committees members of Student Union

‧     At most 3 credits

‧Prefects and committee members of Student Union/ other Ten Ambassadors’ vice heads/ Uniformed Groups heads

‧     At most 1 minor merit

‧Other Ten Ambassadors’ heads/ vice head-prefects/ vice-president of Student Union

‧     At most 2 minor merits

‧Head Prefect/ President of Student Union

5. Social Service Awards

‧     Bronze Award: Certificate, 2 good records

‧10 accumulated social service hours per year

Aesthetics Education Committee

‧     Silver Award: certificate, 4 good records

‧ 20 accumulated social service hours per year

‧     Gold Award: a certificate and 1 credit

‧ 50 accumulated social service hours per year

C  Competitions

1.External Competition Distinguished Performance Award

‧     Grant scholarship HKD 200 and a certificate

‧     Distinguished Performance in territory-wide/ national/ international competitions.

Life-wide Learning Committee

2. District Competitions

‧     At most 1 credit

‧Merit Awards or Third Runner-up in district competitions.

‧     At most 2 credits

‧ Got prizes in district competitions

3. Territory-wide competitions

‧     At most 2 credits

‧Merit Awards in large-scale territory-wide competitions

‧     At most 2 minor merits

‧Got prizes in large-scale terrritory-wide competitions

4. International competitions

‧     At most 1 major merit

‧Good results in international competitions.

‧Good performances in international competitions.

*remarks: other awards/ praising methods

a. Good Records: 16 good records will be given a credit

b. Student Leaders Chart: the best student leader of the year will be listed.

c. Certificate and encouraging comments in transcripts: to commend students with great responsibilities and good performances.

d. Distinguished Achievement Board: to praise students’ successes in both academic and non-academic fields on the school websites.

B. Academic awards

Items

Awards

Awarded targets

Groups

1. Core Subjects Academic Awards

(The first three in core subjects results of each form)

‧    Scholarship HKD 200

‧    Scholarship HKD 150

‧    Scholarship HKD 100

‧    Grant a certificate

‧    Public commendations on boards and school websites

‧1st in core subjects results*

‧2nd in core subjects results*

‧  3rd in core subjects results*

‧  Separate award for Chinese Language for Love classes, with only the first two in subject.

Academic Committee

2. First in other subjects

‧    Scholarship HKD 100

‧    Grant a certificate

‧    Public commendations on boards and school websites

‧   First in subject results*

3.The Public Exam Merit Award

‧    Scholarship HKD 500

‧    Scholarship HKD 300

‧    Scholarship HKD 200

‧Obtain 1 5** in public exam

‧Obtain 1 5* in public exam

‧Obtain 1 5 in public exam

4.”Go Goal Award Scheme”: Good Result Award

 

‧    Grant a credit and a certificate

 

 

‧Once per term

‧All students

‧Nil late submission of assignments

5.“Go Goal Award Scheme”: Good Conduct Awards

 

‧    Grant a certificate

 

‧Once per term

‧All students

‧Bring along school items, pay attention to classes.

6. Overall Academic Improvement Award

‧    Grant 1 credit

‧    Grant a certificate

‧All students

‧  Progress of 15% in ranking of the subject, and reach 40 marks.

7. Subject Academic Improvement Award

‧    Grant 2 good records

‧    Grant a certificate

‧Once per year

‧All students

‧  Progress of 15% in ranking of the subject, and reach 40 marks.

8. Distinguished Student Award

‧    2 quotas (respectively from Form 1 to Form 3 and Form 4 to Form 6), each will be granted scholarship HKD 500 and a certificate.

‧Good conducts and results; actively participate in non-academic activities and being rewarded.

Student Affairs Committee

9. Sir Edward Youde Memorial Fund Scholarship

‧    Grant scholarship HKD 1000  and a certificate

‧Form 5 and Form 6 students with excellent academic results and excellent service performances.

*Remarks: Reach passing marks

VII Student financial assistance
A. Student financial assistance Agency - Various Financial Assistance for Secondary Students
  • Travel Subsidy: for all students whose families have financial difficulties and who need to travel to school by public transportations.
  • Student Textbook Subsidy: for all students whose families have financial difficulties.
  • Internet Subsidy: for all students whose families have financial difficulties.  Subsidized on family basis.

B. Grantham Maintenance Grants: for F.4 – F.6 students whose families have financial difficulties but has not applied for CSSA. Normally repeaters will not be considered.

C. The Hong Kong Jockey Club Education Fund: for F. 4 – F. 6 students who have been granted full or partial remission of tuition fee.

D. The Hong Kong Jockey Club Life-wide Learning Education Fund: for all students under CSSA or granted full remission of tuition fee.

E. Sing Tao Students’ Loan: interest-free loan to F. 4 – F. 6 students who have financial difficulties.

F. Community Care Fund (for outbound learning activities): for all students under CSSA or granted remission of tuition fee.

G. Student Welfare Fund - An indefinite amount will be granted by the school to support students with special difficulties.
 
Address: 273 Wu Chui Road, Tuen Mun, N.T. Hong Kong   |   Tel: 2441 3818   Fax: 2404 8394  e-mail: kcss@kachi.edu.hk
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